UDIN – Verification of CA in Practise
Introduced by ICAI, the concept of UDIN (Unique Document Identification Number) was placed to bring a mark of authentication to documents, which were manually attested and approved by professionals practicing Chartered Accountancy in India.
UDIN is an 18 digit unique secure ID, use of which is mandatory whenever a CA certifies a document or certificate.
Adding a compulsion ground for usage of UDIN, ICAI notified ‘ all professionals practicing CA in India, holding a full-time Certificate of Practise (CoP) have to mandatory apply for UDIN to self-certify documents/certificates after 1st February 2019. Non-adherence to which will attract strict penal provisions from the institution.
- UDIN is totally secure and is permissible to be viewed only by members/stakeholders/regulators registered with the UDIN portal.
- UDIN is represented by a unique 18 digit number – inclusive of first 2 digits for the current year, next 6 digits for ICAI membership number and 10 digits representing randomly generated alpha-numeric ID by the system.
- UDIN can be used for certification of reports /documents/certificates self-approved by CA – including guidance reports, certificates for Special purposes, audit reports, limited review reports, etc.
- UDIN can be generated without uploading of any document.
- UDIN can be applied at the time of the signing of the document.
How to Register and Generate UDIN?
Step 1: Go to the official webpage of ICAI to apply for UDIN located at https://udin.icai.org/ and click on ‘Member Registration‘.
Step 2: On registration page enter ‘SIX digit membership numbers, DOB (Date of Birth), and year of enrollment.
Step 3: Enter Mobile And Email and Click ‘Verify OTP’.
On verification of OTP, the Username and Password would be sent to registered email and mobile number. To generate UDIN one has to log in with the details provided and enter further necessary details of the document to obtain UDIN online.
Applicability of UDIN
The following table illustrates for applicability of UDIN:
| UDIN Applicable | UDIN Not-applicable |
| Certificates issued on the basis of Financial books of accounts and annual financial statements-Capital Contribution Certificate/net worth certificate | Auditor’s Opinion/Reports issued by the Practicing Chartered Accountant under any Statute w.r.t. any entity or any person (e.g.: Tax Audit, Transfer Price Audit, VAT Audit, GST Audit, Company Audit, Trust Audit, Society Audit, etc., |
| Certificates issued on the basis of Financial books of accounts and annual financial statements – Turnover Certificate | Valuation Reports, |
| Certificates issued on the basis of Financial books of accounts and annual financial statements -Working Capital Certificate/Net Working Capital Certificate | Quarterly Review Reports, |
| Certificates issued on the basis of Statutory records being maintained under the Indian Companies Act, 2013 and applicable provisions | Limited Review Report |
| Certification of Fair Values of Shares of Company for the scope of merger / de-merger, Buy Back, Allotment of further shares and transfer of shares from resident to non-resident. | Information System Audit, |
| Certificates for Foreign Remittance outside India in form 15CB. | Forensic Audit, |
| Net worth Certificates for Bank finances | Revenue / Credit / Stock Audit, |
| Net worth Certificates for Bank Guarantee | Borrower Monitoring Assignments, |
| Net worth Certificates for Student Study Loan | Concurrent / Internal Audit and the like, |
| Net worth Certificates for Issuance of Visa by Foreign Embassy | Any report of what so ever nature issued including Transfer Price Study Report, Viability Study Report, Diligence Report, Due Diligence Report, Management Report, etc. |
| Certificate in respect of Liquid Asset under Section 45-IB of RBI Act, 1945 | Auditor’s Opinion/Reports issued by the Practicing Chartered Accountant under any Statute w.r.t. any entity or any person (e.g.: Tax Audit, Transfer Price Audit, VAT Audit, GST Audit, Company Audit, Trust Audit, Society Audit, etc., |
| Certification of arm’s length price u/s 92 of the Income Tax Act, 1961. | Valuation Reports, |
| Certificates for funds/ Grants utilization for NGO’s | Quarterly Review Reports, |
| Certificates for funds/ Grants utilization for Statutory Authority | Limited Review Report |
| Certificates for funds/ Grants utilization Under FERA/FEMA/other Laws |
Information System Audit, |
| Certificates for funds/ Grants utilization Charitable trust/institution |
Forensic Audit, |
| Certification under the Income-Tax laws for various Deductions, etc. | Revenue / Credit / Stock Audit, |
| Certification for a claim of refund under GST Act and other Indirect Taxes. | Borrower Monitoring Assignments, |
| Certification under Exchange Control legislation for imports, remittances, ECB, DGFT, EOU, etc | Concurrent / Internal Audit and the like, |
| Certificates in relation to initial Public Issue/compliances under ICDR and LODR. | Any report of what so ever nature issued including Transfer Price Study Report, Viability Study Report, Diligence Report, Due Diligence Report, Management Report, etc. |
| Certificate issued by Statutory Auditors of Banks | Auditor’s Opinion/Reports issued by the Practicing Chartered Accountant under any Statute w.r.t. any entity or any person (e.g.: Tax Audit, Transfer Price Audit, VAT Audit, GST Audit, Company Audit, Trust Audit, Society Audit, etc., |
| Certificate issued by Statutory Auditors of Insurance Companies | Valuation Reports, |
| Additional Certification by Concurrent Auditors of Banks not forming part of the concurrent audit assignment | Quarterly Review Reports, |
| Certificate of Short Sale of securities issued by Concurrent Auditors of Treasury Department of Banks | Limited Review Report |
| Certificate of physical verification of securities issued by Concurrent Auditors of Treasury Department of Banks | Information System Audit, |
| Certificate issued for KYC purpose to banks confirming sole proprietorship | Forensic Audit, |
| Certificate Regarding Sources of Income | Revenue / Credit / Stock Audit, |
| Certificates for Claiming Deductions and Exemptions under various Rules and Regulations | Borrower Monitoring Assignments, |
| Certificates issued under LLP Act | Concurrent / Internal Audit and the like, |
| RBI Statutory Auditor Certificate for NBFCs | Any report of what so ever nature issued including Transfer Price Study Report, Viability Study Report, Diligence Report, Due Diligence Report, Management Report, etc. |
| Certificate issued under RERA | Auditor’s Opinion/Reports issued by the Practicing Chartered Accountant under any Statute w.r.t. any entity or any person (e.g.: Tax Audit, Transfer Price Audit, VAT Audit, GST Audit, Company Audit, Trust Audit, Society Audit, etc., |
Cancellation / Revocation of UDIN
UDIN can be revoked by mentioning the reason therein. If the UDIN is relocated, the system at any time during the search of the revoked UDIN will show the narration of the reason for revocation.
Consequences for Non- Compilation of UDIN
Certification of documents with UDIN is mandatory as per stated orders of the Council of ICAI. Non-adherence to any stated rule or provision of UDIN will attract strict disciplinary proceedings against such person found in default (as stated in the Second Schedule Part 2 of the Chartered Accountants Act 1949).
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